Expenditure sampling
We pull a risk-weighted sample from your grant ledger, match invoices and contracts to budget lines, and flag items that sit outside the approved cost categories.
Hong Kong · Grant compliance
Trace every grant dollar to the agreement that authorised it
Dataapiconnect conducts grant spending compliance reviews for charities, social enterprises, and programme teams who need a clear reading of eligible costs before a funder asks for one.
What we examine
Our work sits with finance officers, programme managers, and boards who must show that disbursements followed funding agreements, eligible-cost rules, and reporting calendars.
Agreement mapping
Each finding is tied back to the clause, schedule, or circular that governs the spend — so your team can answer a funder’s question with the document open beside the ledger.
Remediation notes
Where spend drifts from the agreement, we outline practical next steps: reclassification, clawback preparation, or a written clarification request to the funder.
Reviews you can commission
Choose the depth that matches your reporting deadline and the size of the grant portfolio under review.
Grant Spending Compliance Review
A full examination of a selected grant’s ledger, supporting documents, and funding agreement — ending with a written findings pack for finance and the board.
Review details →
Pre-Disbursement Expenditure Check
A focused review of proposed payments against eligible-cost rules before funds leave the grant account.
Review details →
Funder Audit Preparation
Structured readiness work ahead of a funder’s own auditors — document trails, walkthrough scripts, and known-issue briefs.
Review details →From Central, for funded teams across Hong Kong
We work on-site in Central when ledgers and paper files need to sit open together, and remotely when your finance system already holds a clean audit trail. Most engagements finish with a written findings pack your board can table without rewriting.
They caught three consultancy invoices booked to a capital grant line before we submitted the mid-term report. The funder never raised it — because we corrected the coding first.
From the field notes
Practical notes on eligible costs, sampling, and preparing for funder scrutiny.
When shared staff costs drift after a budget revision
Payroll percentages locked at award date often outlive the budget that justified them — and funders notice at mid-term.
Capital purchases sitting on operating grant lines
Equipment bought from an operating grant can look routine in the ledger until someone reads the eligible-cost schedule.